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U.S. freight coordination

Freight coordination for U.S. live events

Share the dates, truck count and delivery requirements for your concert, race or live event. Kargare coordinates carriers, deliveries and follow-up, with communication in English and Spanish.

Discuss your event freight

Start with the receiving schedule

For an event shipment, include both the date your cargo is ready and the time it can be received at the venue. If several trucks need to arrive in a particular order, describe that sequence with your quote request.

Send the venue’s delivery instructions alongside your cargo details. Note any appointment, check-in location, access restriction or loading requirement that a carrier will need to review.

What to include in your freight brief

  1. 1. Locations and dates

    List each pickup and delivery location, when the cargo will be ready, and the receiving window. Include the time zone for each scheduled time.

  2. 2. Trucks and cargo

    State the expected number of trucks and equipment requirements, if known. For each load, describe the cargo, packaging, quantity, weight and dimensions. Mark estimates clearly.

  3. 3. Arrival sequence

    If one load must arrive before another, identify the order. Separate a preferred arrival time from a fixed venue appointment.

  4. 4. Loading and receiving

    Describe the loading and unloading arrangements, the receiving contact’s role, and any requested driver assistance or special equipment. Include venue instructions so those requirements can be reviewed.

  5. 5. After the event

    If your request includes a return or onward move, add its pickup location, cargo-ready time and destination. Each leg and its availability will need confirmation.

Copy this brief into your quote request

Event or project:
Pickup location(s):
Cargo-ready date and time zone:
Venue and delivery location:
Receiving date, window and time zone:
Number of trucks:
Cargo, packaging, quantity, weight and dimensions:
Equipment requirements, if known:
Required arrival order:
Loading, unloading and venue instructions:
Return or onward move, if requested:
Details still to be confirmed:

For multiple loads, repeat the location, timing and cargo details for each truck. A numbered load list makes it easier to discuss individual movements.

Talk through the plan with Kargare

Send your brief by email or WhatsApp. We review the shipment requirements before confirming a quote. When a delivery issue comes up, we speak with the driver and receiving team, work through next steps and keep you informed.

Email your event freight briefDiscuss on WhatsApp